The website Elise-ai.eu (“ELISE” or the “Website”) is maintained and hosted by Aalto University (“Aalto”, “we” or “us”) on behalf of the ELISE network. This privacy notice explains about the means and purposes of processing the personal data of the users of the Website.
Protecting your privacy and your personal data is of utmost importance to us. Aalto is committed to complying with the requirements that the European Data Protection Regulation (GDPR) places upon us in the processing of your personal data.
This privacy notice is subject to change. It will be updated when changes are implemented. You will always find the up-to-date version of this privacy notice on this website.
ELISE collects and processes certain personal data for communication and marketing purposes that relate to news and events.
Aalto will only process personal data that is necessary for the purposes defined in this privacy notice. This information is collected through forms specifically designed for news and events submissions.
The personal data that we collect is
• Name, email and phone of the event / news contact person
• Event / news publishing related message / notes for the Website editor
• Event / news specific data such as title, description, time, place, and links
This information will be used for creating and publishing the submitted news and events of the ELISE network in the ELISE website’s ‘What’s happening’ section.
Personal data is collected from the users themselves when they visit the Website and fill in a form in the ‘What’s happening’ section.
News and events are published on the Website with the authorization and approval of the organizers and holders of the events. Only the information that is submitted with the submission forms, or that is otherwise publicly available, is published.
Our legal basis for processing personal data is consent that is given by the provider of the information prior to submitting forms.
Aalto does not disclose your personal data to third parties.
The server on which the Website is operated is in the European Union (EU). We strive to carry out all services related to the Website using operators and services located within the EU or the European Economic Area (EEA). In some cases, however, services related to the use of our Website may also be carried out by operators and on servers located in third countries. In such cases, your personal data may also be transferred outside the EU or EEA in accordance with applicable legislation. Regarding transfers of personal data to countries where local data protection legislation does not provide an adequate level of data protection, transfers are protected utilizing appropriate safeguards, such as standard contractual clauses approved by the European Commission or binding corporate rules. To learn more about the appropriate safeguards we use, please contact us by using the contact information provided below.
Personal data will be retained as long as necessary for the processing purposes mentioned in this privacy notice.
The General Data Protection Regulation grants the data subject a number of rights with which the data subject can govern the processing of their personal data. The data subject may use the following rights in relation to Aalto when Aalto acts as the controller for the data subject’s personal data:
You have the right to receive confirmation on whether we process personal data relating to you and the right to access any such personal data. Aalto may ask you to specify your request where necessary. In addition, you have the right to request the rectification of incorrect personal data relating to you, or to supplement incomplete personal data that Aalto is processing.
You have the right to request erasure of your personal data from our data systems. Aalto will comply with your request, provided that there is no legitimate reason to retain the data, such as a statutory obligation to continue processing the personal data. Personal data may not be deleted instantly from backup copies and other such data systems but will be deleted through regular database retention practices.
You also have the right to object to the processing of your personal data if your personal data is processed for other purposes than the fulfillment of legal responsibilities or the provision of services. You may object to the processing of your personal data for purposes of direct marketing, even if the basis for such processing is consent given by you in the past. Objecting to the processing of your personal data may lead to limitation of the usage of the Elise website. You have the right to prohibit direct marketing by following the instructions contained in all of our marketing messages.
If you contest the correctness of the data which we have registered about you or the lawfulness of processing, or if you have objected to the processing of the data in accordance with your right to object, you may request us to restrict the processing of these data to only storage. The processing will only be restricted to storage, until the correctness of the data can be established, or until it is assured that our legitimate interests override your interests.
If you are not entitled to erasure of the data which we have registered about you, you may instead request that we restrict the processing of these data to only storage. If the processing of the data which we have registered about you is solely necessary to assert a legal claim, you may also demand that other processing of these data be restricted to storage. We may process your data for other purposes if this is necessary to assert a legal claim or if you have granted your consent to this.
You have the right to receive your personal data from us in a structured, commonly used format so that you may transfer your personal data to another controller, provided that the processing of your personal data is based on consent or a contract between you and Aalto.
The controller of your personal data is Aalto University.
The contact person in matters related to the Website and the register is:
Hanna Poikela, ELISE Project manager
Mailing address: Aalto University, P.O. Box 11000, 00076 AALTO, FINLAND
Visiting address: Otakaari 1, 02150 Espoo
Service Address: www.elise-ai.eu/
You can use your rights by contacting Aalto University’s data protection officer. The extent of your rights is subject to the legal basis for processing, and exercising your rights requires identification.
Contact information: firstname.lastname@example.org, tel. (switchboard) +358 (9) 47001
If the processing of your personal data is in breach of applicable legislation, you have the right to lodge a complaint with the national supervisory authority. You can lodge the complaint with a competent supervisory authority. In Finland, this is the Data Protection Ombudsman, and the complaint must be lodged in accordance with instructions provided by the Office of the Data Protection Ombudsman. Please see https://tietosuoja.fi/en/home for more information.